Adding, editing, or deleting a Gradebook item

Note:
Oncourse will be retired in August 2016. Canvas, IU's next learning management system, is currently available for teaching and learning. For more, see About the transition from Oncourse to Canvas.

View feature demonstrations relevant to this topic.

Note:
To complete these procedures, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles.
To view a list of permissions associated with a given role, see Permissions, roles, and tools.
For a basic understanding of roles and permissions, see Permissions and roles: Overview.
Note:
Letter grades in Gradebook are referred to as non-calculating grades. Non-calculating grades may be any string of text up to eight characters. If you want your grades calculated automatically, you must enter them as either points or percentages. See Changing the grade entry, type, and scale in Gradebook.

On this page:


Adding a Gradebook item

To add a new Gradebook item:

  1. In the menubar, click Gradebook, and then click Add Gradebook Item(s).
  2. On the "Add Gradebook Item(s)" page, choose from the following options:
    • Add Gradebook Item(s) Individually: This option allows you to create Gradebook items individually.

      Note: Using this method, it is still possible to create several items at once, of varying types, via the Add Another Gradebook Item link.

    • Add Gradebook Item(s) in Bulk: This option allows you to create up to 50 Gradebook items at a time.

  3. Fill in the following information:
    • Category: If you have created categories, you can optionally assign an item to a category using the drop-down list. For more, see Using categories and weighted grades in Gradebook.
    • Grade Entry Type: Choose whether you want to create a Points/Percentage, Non-calculating, or Adjustment Gradebook item.
    • Title: A title is required for all Gradebook items. The title can be up to 255 characters long. If you add a number to the title of a Gradebook item (e.g., 01_Quiz 1, 02_Homework 1), you can force Gradebook items to appear in the order you choose. (The initial zero is necessary for correct sorting of single-digit numbers.)
    • Gradebook Item Point Value/Relative Weight: For points gradebooks, enter a total point value for the Gradebook item. This must be greater than zero. Decimal values are permitted to two decimal places.

      For percentage gradebooks, enter a relative weight for the item. This can be any value. For instance, an item with a relative weight of 2 will count twice as much as an item with a relative weight of 1.

      This field is not available for non-calculating gradebooks.

    • Due Date: To optionally designate a due date for a Gradebook item, either manually enter the due date (e.g., 11/28/12), or click the calendar icon  Calendar icon  to select a date from a pop-up calendar.
    • Release this item to Students: To allow students to view the grade for this item, check Release this item to Students. You can change this option later. (If this box is checked when you enter grades, students will see their grades as soon as you click Save Changes.)

      Note: For this item to be visible to students, Gradebook Setup must also have Display released Gradebook Items to students selected. For the course grade to be visible to students, Course Grade Options must also have Display course grade to students now selected. For instructions, see Making grades available to students.

    • Include this item in course grade calculations: For items graded in points or percentages, to exclude this item from the course grade calculation, uncheck Include this item in course grade calculations. You can change this option later.

      Note: If an item is excluded from the course grade calculation, the individual grade will appear to students in parentheses. A legend underneath will explain that "Grades in parentheses are not included in the course grade calculation".

  4. If you chose Add Gradebook Item(s) Individually, click Add Item(s) to create the item(s). If you chose Add Gradebook Item(s) in Bulk, click Continue. On the "Confirm Add Gradebook Items" page, make any desired changes, and then click Add Items to create the item(s).

Back to top

Editing a Gradebook item

To edit an existing Gradebook item:

  1. In the menubar, click Gradebook.
  2. In the list of Gradebook items, next to the title of the item you want to modify, click Edit.
  3. Change the Gradebook item's settings, and then click Save Changes.

Back to top

Deleting a Gradebook item

To delete a Gradebook item:

  1. In the menubar, click Gradebook.
  2. In the list of Gradebook items, click the title of the item you want to delete.
  3. On the "Gradebook Item Summary" page that opens, under "Options", click Remove gradebook item from gradebook.
  4. On the "Remove Gradebook Item" confirmation page, check Remove this Gradebook item and all associated scores from the gradebook.
  5. To delete the item from the Gradebook, click Remove.

Back to top

Feature demonstrations


This is document aran, updated on May 06, 2015.