Customizing an Email Archive

Note: To complete the procedures in this document, you need to be assigned a role that has the necessary permissions. To find out what your role is, follow the directions in Participant roles. To see a list of what permissions are associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and Roles: Overview.

View options

To customize the way you view an Email Archive, follow these steps:

  1. In the menubar of the relevant course site or project site, click Email Archive.

  2. Use the drop-down menu above the list of messages to change the number of messages displayed on each page.

  3. Click the heading of any column of the message list to sort by that column. Click the heading again to change the display order from ascending to descending, or from descending to ascending.

Access options

To customize how messages are sent to an Email Archive, follow these steps:

  1. In the menubar of the relevant course site or project site, click Email Archive.

  2. Click Options.

  3. On the next screen, you can click the appropriate radio button to have messages accepted from anyone, or only from users with site access. You can also change the alias email address for addressing email to the participants of this worksite.

  4. Once you have made your desired changes, click Update Options.

Permissions

To control permissions for an Email Archive, follow these steps:

  1. In the menubar of the relevant course site or project site, click Email Archive.

  2. Click Permissions.

  3. Place checkmarks in the appropriate boxes to control which roles will be able to create, read, revise, and delete messages in the Email Archive.

  4. When you have made your changes, click Save.

This is document ares.
Last modified on November 16, 2005.