Creating/adding, editing, or deleting an announcement

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Note: To complete the procedures in this document, you need to be assigned a role that has the necessary permissions. To find out what your role is, follow the directions in Participant roles. To see a list of what permissions are associated with a given role, see Permissions, roles, and tools. For a basic understanding of roles and permissions, see Permissions and Roles: Overview.

Creating/adding an announcement

To create/add an announcement, follow these steps:

  1. In your site's menubar, click Announcements.

  2. On the Announcements screen, near the top, click Add.

  3. In the text box next to "Announcement title", type the subject of your announcement.

  4. In the text box under "Body", use the WYSIWYG editor to create and format the body of your announcement.

  5. Under the text box, select whether or not to display your announcement to people outside your site.

    You may also choose to have your announcement display only to certain sections or groups. To do this, check Display to selected groups. Then check the boxes next to the groups or sections for which you wish to display the announcement.

  6. To add an attachment to your announcement, follow these steps:
    1. Click Add Attachments, Add/drop attachments, or Add/Remove attachments.
    2. You can add any number of attachments, and they can be any combination of local files, websites, and resources:

      • To attach a local file from your computer, under "Upload local file", either enter a filename in the box provided or click Browse... . Once you find the file, select it and click Open.

        Note: When attaching a file, you must include the file's extension (e.g., .gif, .doc, .html, or .jpg). If you do not, anyone who attempts to display or download the file will get an error message.

      • To attach a URL, under "URL (link to website)", type the URL in the box provided.
      • To attach an item from the Resources section of your site, under "Select a resource", click Attach a copy next to the resource(s) you want to attach.

        Note: You can attach files from another site to which you belong, provided that the files are set to be viewable by people outside the source site. To browse for files in other sites, click Show other sites.

    3. When you've selected all the items you want to attach, click Finish.

  7. You can choose to have your announcement emailed to participants in addition to being posted. From the Email Notification drop-down list, select the appropriate option:

Previewing, saving a draft, and posting

You can either post the announcement, preview it, or save it as a draft, as follows:

Editing an announcement

To edit an announcement, follow these steps:

  1. In the menubar of the relevant course or project site, click Announcements.

  2. Under your announcement's subject, click Revise.

    Note: If you don't have sufficient rights to edit a particular announcement, you will not see the option to revise it. Also, you can only edit one announcement at a time.

  3. Make the desired changes to your announcement.

  4. After editing, you can click either Save Changes, Preview, or Save a Draft. If you save your announcement as a draft, follow the above instructions to return to it and post it when you are ready. If you wish to cancel your changes, click Cancel.

Deleting an announcement

To delete one or more announcements, follow these steps:

  1. In the menubar of the relevant course or project site, click Announcements.

  2. Under "Remove?", check the box(es) next to the announcement(s) you want to delete.

    Note: If you don't have sufficient rights to delete a particular announcement, you will not see a box next to its title.

  3. Click the Update button.

  4. On the confirmation screen, click Remove to remove the announcement or Cancel to cancel the removal.

This is document arcr.
Last modified on January 06, 2006.